Direct answer: Start by separating ownership and approval questions from the physical removal list. Then record the item count, access route, and anything that needs specialist handling.
Start with zones, not guesses
List private offices, open work areas, meeting rooms, storage rooms, break rooms, and reception separately. For each zone, count the large furniture and note boxed material.
Mark what cannot leave
Tag retained furniture, leased equipment, active network devices, records, keys, and personal belongings. One decision-maker should be available when the crew walks the scope.
Record the route out
Write down the floor, elevator booking process, hallway turns, door widths, loading zone, and parking distance. Building rules often matter as much as the item count.
Use the checklist to start a precise conversation
This preparation does not lock in a price or appointment. It gives the site reviewer a clearer picture of the work and reduces last-minute questions.